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Jamaica Tourist Board
Tourism
OFFICE MANAGER
Category: Management
Description:
The successful candidate will be expected to manage the offices of the JTB in a cost effective manner, implement systems and controls in order to attain the highest efficiency in the operation of the local and overseas offices.

Duties and Responsibilities include:

• Manage the company’s properties by ensuring that all buildings and equipment are maintained and consistent with the company’s image.
- Ensure the security of personnel, premises and property.
- Participate in the process of securing leases on properties rented by JTB.
- Supervise the layout and furnishing of existing and new offices of the JTB and the installation of lighting, partitioning, air conditioning etc.
- Annually review the JTB’s insurance portfolios to ensure assets are adequately covered at competitive prices.
- Oversee the procurement process for the JTB’s General and other Insurance folios to ensure currency and adequacy.
- In collaboration with the Procurement Manager: Develop and manage cost effective policies and procedures for the procurement of goods and services required by the JTB.
- Monitor the JTB’s motor vehicles and make recommendations for repairs and disposal.
- Arrange for the purchase or rental of office equipment.
- Liaise with the JTB’s Custom Brokers for the clearance and or shipment of goods.
• Supervise the mail/delivery/receipt operations at Head Office and the staff that operate from the mail delivery process: Drivers, Bearers/Messengers/Office Attendants, and Telephone Operator.
• Initiate and maintain policies and procedures for the efficient management of the mail system and telephone system at the Corporate Office.
• Liaise with the IT Unit, Administrators of all Regional Offices to ensure telephone systems are functional and in keeping with the JTB’s image
• In collaboration with the Senior Manager, HRD administer personnel policies and procedures for staff under supervision.
• Identify staff needs in respect of tools and equipment. Make recommendations for their enhancement as required.
- Organize fire, hurricane and earthquake drills and do follow-up training as necessary to ensure staff readiness in the event of these happenings.
- In collaboration with the HRD Unit co-ordinate other safety and disaster mitigation interventions such as first-aid training and trauma counse1ling
- Carry out related duties that will be required from time to time to enhance the efficiency of the department in meeting its objectives
• In collaboration with the Public Relations and Communications Unit develop and implement a Disaster Preparedness and Recovery Management Policy for the JTB.
Qualifications:
Competencies/Knowledge and Skills

• Good knowledge of modern office practices, techniques and methodologies.
• Excellent writing, oral and reporting skills
• Good research and information gathering skills
• Excellent planning and organization skills
• Good networking skills
• Competence in Microsoft applications such as: PowerPoint, Word, Excel and Projects
• Critical attention to details
• Ability to work in a team
• Good interpersonal and customer service skills

Minimum Educational Requirements

• University degree in Administrative Management/Business Administration, Management or related discipline from a recognized tertiary institution
• 3 - 5 years’ experience in a similar capacity.
Deadline: June 24, 2019

Contact Information
Name: Senior Manager, Human Resource Development,
Address: Jamaica Tourist Board
64 Knutsford Boulevard,
Kingston 5
Re: “Vacancy – Office Manager”
Email: jtbhrd@visitjamaica.com
Telephone: N/A
Fax: N/A

Ad Post Date: 2019-06-10

 

 

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